Exhibitor Manual for Connecting Hydrogen Europe Conferences & Exhibition

Exhibitor Manual

Deadline Checklist

Exhibitor FAQ

01. Event dates and Location

Event Schedule

Tuesday, June 25 / 2 PM-5:30 PM

Wednesday, June 26, 2024 / 9:00 AM-8:30 PM

Thursday, June 27, 2024 / 9:00 AM-5:30 PM

Event Location

IFEMA

Address: Avda. del Partenón, 5 28042 Madrid, España / Spain

Time: 25-27 June, 2024

Venue: A3.3 (June 25 only) and Hall 3 (June 26-27)

Where to Find It Onsite

Please check instruction via this link: https://www.ifema.es/en/how-to-get-here

Access to Hall 3: https://drive.google.com/file/d/1w3xVjCJZEcMtL9bCsvbmJ9pcTg4-wHgF/view?usp=drive_link

02. Event dates and Location

ORGANIZER

Organizer: LEADER ASSOCIATES

Address: Room 202, No. 25 Shenbin Rd, Minhang District, Shanghai, PRC

Organizer contact:operation@leader-associates.com

SUPPLIERS

Official Booth Contractor

Official Booth Contractor: Servis

Contact Person: Servis

Email:cghe24@servisgroup.es

Transpallets & cherry-pickers

Company: Linde Material Handling Ibérica, S.A.

Email: alquiler.madrid@linde-mh.es

Tel: +34 91 660 1992

M: +34 670 223 085

Freight Forwarding

DB Schenker Logistics

DB Schenker office at IFEMA

Tel: +34 91 330 51 77

Email: ifema.madrid@dbschenker.com

Catering

Catering supplier: ANTARA RESTAURACIÓN & CATERING (ÁREAS)

Contact Person: María Moreda de la Llana

Email: antara.madrid@areas.com

M: +34 636 261 180

Web: https://antaracatering.com/

Venue services

For technical questions, sectecnica@ifema.es / Tel: +34 91 722 3000.

Questions related to Telecommunications services, telecomunicaciones@ifema.es / Tel: +34 91 722 5319.

Questions related to Invoicing, Servifema servifema@ifema.es / Tel: +34 91 722 3000.

Questions related to Rigging projects, inspeccion.rigging@ifema.es.

03. Badge & Registration

Onsite Registration Time & Area

Masterclass Registration

June 25 1:00 PM-2:00 PM Doorway of A3.3

Event Pre-Registration

June 25 2:00 PM-5:30 PM Registration Desk at Hall 3

Event Day Registration

June 26 7:30 AM-5:00 PM Registration Desk at Hall 3

June 27 8:00 AM-5:00 PM Registration Desk at Hall 3

Type of Badges

Exhibitor Pass

Each exhibiting company is entitled to free exhibitor passes. The amount of free exhibitor badges is determined by your booth size. The exhibitor passes allow access to only the exhibition area on the setup day, event day and dismantle day. Please confirm the exhibitor passes on your Exhibitor Portal.

Delegate Pass & Speaker Pass

Delegate passes and speaker passes allow access to all activities of Connecting Green Hydrogen Europe 2024 except Masterclass. You could purchase the delagate pass via this link: https://www.europe.gh2events.com/registration

Visitor Wristband

The visitor wristbands allow access to only the exhibition area on the event day. Please secure your attendance via this link: https://www.europe.gh2events.com/registration

Regarding to the masterclass on June 25, there is no specialized pass. We will set up a registration desk at the doorway of A3.3. Please sign in there.

04. Accommodation

Below are accommodations near the venue. Please use the link to secure your booking.

Accor - Novotel Madrid Campo de las Naciones

Address: Calle Amsterdam, 3 28042 Madrid

Tel: +34 91 721 18 18 | +34 91 721 11 22

Email: h1636@accor.com

Web: https://novotel.accor.com/a/en/usa.html

Hotel Pullman Madrid Airport & Feria

Address: Avda. Capital de España, Madrid 10 28042 Madrid

Tel: +34 91 721 00 70 | +34 91 721 05 15

Email: h1606@accor.com

Web: https://pullman.accor.com/gb/usa/index.shtml

AC Hotel Madrid Feria

Address: Vía de los Poblados, 3 28033 Madrid

Tel: +34 91 382 47 81 | +34 91 382 47 82

Email: acmadridferia@ac-hotels.com

Web: http://www.hotelacmadridferia.com/

Need Help?

For any enquiries, please contact operation@leader-associates.com.

01. Exhibit Set-up & Dismantle Schedule

Notes:

STANDARD BOOTH EXHIBITORS: Please do not arrive before 14:00 on Tuesday 25 June 2024 as your stand will not be built.
Anyone in the Exhibition Hall during setup or teardown MUST be wearing hard hat, high-visibility vest and safety footwear.
Read through General Rules for Exhibitors

02. Shipping Information & Move-in

The Event Contractor (DB Schenker) is responsible for all freight moving in and out of the facility. Please refer to the files DB SCHENKER-IFEMA Guidelines and DB SCHENKER-IFEMA Gerneral Tariff for more details.

Contact information:

DB Schenker Logistics

DB Schenker office at IFEMA

Tel: +34 91 330 51 77

Email: ifema.madrid@dbschenker.com

IMPORTANT NOTE:

The use of empty areas in exhibition halls as storage is strictly forbidden for fire safety reasons. All empties, cardboards, boxes, blankets, plastics, and other containers must be removed from halls during the last day of setup. They may either be loaded on trucks in the truck parking lot or removed from the venue until dismantle.

03. Booth Type

Shell Scheme

The 9/12/15/18 sqm shell scheme includes:

Carpet roll lied directly to the floor
White Shell Scheme Walls 293cm High
One Fascia for each open side (193cmx45cm) with company name in capital letters
One 50w LED Spotlight for each 4sqm
Fuse Box with a socket
2x White High Stools Harrier
White Counter Akita
Waste Bin
130w/sqm Minimum Electrical Consumption
Cleaning

Space Only

Carpet roll lied directly to the floor
130w/sqm Minimum Electrical Consumption

We recommend you contact our official booth contractor to request a custom design consultation. Alternatively, you could hire an external booth contractor.

04. Booth Services & Contact

IFEMA MADRID is the provider of the services listed below. Exhibitors who collaborated with the official booth contractor can access the CGHE2024 Services Catalogue Webshop English // Spanish to order services.

Booth Furnishings
Graphic Printing Service
Audiovisual
Computers & Printers
Temporary Labor
Electricity

IFEMA will invoice a minimum of 130 W per m2 of stand for the electrical energy supplied during the event to the organizer. Above and beyond that minimum, exhibitors can order as much additional electricity as they require through the IFEMA webshop.

Internet Service

IFEMA will provide 2Mbps free Wi-Fi (for basic web browsing and email checking). If your technical connection requires the deployment of your own Wi-Fi network, please order the service via the webshop.

rigging

In case you are planning to hang something from the ceiling of the Hall, please note that the placing of all installation points is executed by IFEMA and these points will be available to exhibitors and builders from their first day of setup at the venue.

You or your stand builder must submit to IFEMA Rigging inspeccion.rigging@ifema.es the rigging project in accordance with the IFEMA Rigging Regulations: https://www.ifema.es/en/doc/rigging-regulations---recinto-ferial/rigging-recinto-ing.pdf.

And accompany the requests for rigging certification with this form fill out: https://www.ifema.es/en/doc/request-rigging---recinto-ferial/solicitud-rigging-recinto-ing.pdf

Booth Cateing

ANTARA RESTAURACIÓN & CATERING (ÁREAS) is the official catering supplier of our event. Click here to download CGHE2024 Booth Catering Menu (Please note that the minimum order is 60 €). Please note that all food and beverages in the hall can only be offered by the catering supplier.

For any queries please contact

Contact: María Moreda de la Llana

M: +34 636 261 180

E: antara.madrid@areas.com

Web: https://antaracatering.com/

05. Custom Stands

Companies other than the official booth contractor (Servis), may be used by exhibitors. If you will be utilizing the services of a contractor other than Servis, please review Booth Approval Process.

There will be admin fee for the external booth approval. Each booth has a cost which is 27€/sqm (excluding tax). To pay the admin fee, exhibitors working with the external booth contractor should follow these steps:

1. Open your exclusive exhitor portal and fill in your billing information on the “Update Contact & Billing Details' page.

Your sales will send you an email including the exhibitor portal. If you have not received your exhibitor portal, kindly contact your sales.

2. You will receive an email from IFEMA with the account number and password to access the webshop English // Spanish in one week.

3. Log in to the webshop, find the column and pay for your booth according to the guide below.

Please note that the deadline to pay is April 20th.

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